Administrative Staff Job Opportunities

Job Description – Recruitment Specialist

Under the direction and supervision of the Campus Director and/or Director of Admissions, the Recruitment Specialist is responsible for greeting visitors and students as well as providing information for Admission into Programs at the college. The Recruitment Specialist will assist with the planning and implementation of student recruitment activities, the processing of new student applications and preparation of student files. The Recruitment Specialist maintains an inventory of admissions materials, schedules students for appropriate testing and assists with graduation and registration activities.

Recruitment Specialist Qualifications

  • A willingness to learn, flexibility in accomplishing tasks, and a positive attitude.
  • Reliability and good communication skills.
  • Organizational skills.
  • Ability to work with community organizations, students & family members, and staff/faculty/administration of college.
  • High school diploma, California High School equivalency (CHSE) or general education development test (GED).
  • Between one to three years proven sales record, preferably field sales or a combination of field and phone sales. Traditional retail sales may not fulfill this requirement.

Recruitment Specialist Personal Requirements

  • Good emotional and physical health.
  • Ability to develop and maintain good working relationships.
  • Demonstrates evidence of interest in continuous professional growth.
  • Possesses a genuine interest and ability to work with others. 
  • Demonstrate a willingness and ability to work under supervision.
  • Possesses initiative, dependability and skill in assigned tasks.
  • Possesses ability to communicate effectively, both verbally and in writing.
  • Possesses resourcefulness in emergency situations.
  • Possesses genuine respect for others and acceptance of their individual social and cultural traits.

Recruitment Specialist Responsibilities

  • Works with the Enrollment Specialist to coordinate the processing of applications for admission of students at the college.
  • Establishes and maintains open communication channels between
  • Assists with coordinating the development of brochures/handouts the students and the Admissions Office and compiles information for future use by students and the general public according to established guidelines.
  • Enters all application information into the student system.
  • Ensures names, addresses, phones numbers, and other information
  • Ensures high school transcript and foreign documentation received
  • Assists with the planning and implementation of student recruitment activities.
  • Assists in developing effective programs to communicate with is entered accurately and filed.
  • Serves as a representative of the College at career day programs,
  • Develops and coordinates an effective program of high school
  • Acquires supplies/materials needed to successfully implement
  • Makes changes/adjustments to recruitment event plans
  • Schedules and hosts campus tours and visits for potential students.
  • Follows up appropriately with correspondence by phone and/or mailings.
  • Coordinates campus orientation with student services personnel.
  • Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes policies on break and lunch periods; uses work time appropriately.

Job Description – Receptionist

Under the direction and supervision of the Campus Director and the Admission Director of the Institute, the Receptionist is responsible for handling the front desk operations as well as support to various other departments on the campus. The receptionist performs a variety of office duties including but not limited to greeting visitors, answering telephone calls, and performing general clerical work and related duties.

 Receptionist Qualifications

  • A willingness to learn, flexibility in accomplishing tasks, and a positive attitude.
  • Reliability - Receptionists must be prompt and consistent in their performance.
  • Good Phone Manner - Whether or not a potential student eventually comes in often depends upon the receptionist’s ability to effectively communicate over the telephone. Good voice tone and the ability to articulate on the phone are vital.
  • Good Organizational Skills
  • Cash Management Skills
  • Reliable Transportation (public or private).
  • High school diploma, California High School equivalency (CHSE) or general education development test (GED); or one to three months related experience and/or training; or equivalent combination of education and experience is recommended.

Receptionist Personal Requirements

  • Good emotional and physical health.
  • Ability to develop and maintain good working relationships.
  • Demonstrates evidence of interest in continuous professional growth.
  • Possesses a genuine interest and ability to work with others.
  • Demonstrate a willingness and ability to work under supervision.
  • Possesses initiative, dependability and skill in assigned tasks.
  • Possesses ability to communicate effectively, both verbally and in writing.
  • Possesses resourcefulness in emergency situations.
  • Possesses genuine respect for others and acceptance of their individual social and cultural traits.

 Receptionist Responsibilities

  • Obtains caller's name and forwards call or takes message for person called upon.
  • Directs caller to destination and records name, time of call, nature of
  • Operates telephone console to receive incoming messages.
  • Updating master phone extension list.
  • Types minor memos, correspondence, reports, and other documents.
  • Collects and distributes messages and assists with mail distribution.
  • Performs variety of clerical duties.
  • Provides support for office personnel.
  • Maintain lobby, conference room, and coffee area in an orderly
  • Keep track of office supplies and maintain list of need items.
  • Call vendors for office equipment repairs as directed.
  • Assist walk in clients and notify appropriate personnel.
  • Use office machines such as copier, fax, computer, printers, etc.
  • Responsible for dispersing incoming faxes to staff in a timely manner.
  • Prepare and disperse mail in a timely manner.
  • Works when scheduled; begins and ends work as expected; calls in business, and person called upon.
  • The duties and responsibilities may change dependent upon the ability according to policy when arriving late for work or when absent; observes policies on break and lunch periods; uses work time appropriately. of the receptionist to handle additional duties as the needs of the office dictate or as updated equipment is added.

 To be considered for employment please email your resume to: veronika@angelesinstitute.edu